South Africa is currently in "lockdown" due to Covid-19. For further information visit www.SAcoronavirus.com. Thank you.
MENU

Benefits and the Business Case: Workshop example

This two-day workshop examines how to create and critique a compelling business case for a project and how to engage stakeholders in the decision-making and adoption activities required for real changes in operational performance.

The many roles of a business case

The business case is the critical decision-support tool for making investment choices by the project portfolio committee.  To be useful, the business case must address the information needs of all the key stakeholders.

Establishing the desired outcomes

The motivation for a project should be based ona clear understanding of the desired business outcomes.  Many business cases are marred by a failure to distinguish between the value of the solution and the solution itself.  In this session, we introduce an approach to clarify the problem that needs to be addressed and the value the business will get if the problem is resolved.

Making it wanted

A benefit is regarded as a ‘good thing’.  Where does the value come from and what measures are there for gauging how good a thing it is?  In this session an analysis of value and benefits within your organisation is undertaken – setting up a mechanism for developing a benefit case.

Building a benefit case

Modelling benefits properly involves clearly distinguishing what is valuable from how that value is created.  This session explores through the use of a well-constructed benefits case techniques for identifying what products must be delivered and how they will result in beneficial change in the business environment.

Getting to the numbers

The business case indicates the motivation for the project both in terms of its stakeholder commitment and its likely return on investment.  Return on investment is traditionally measured in financial terms, but with the introduction of portfolio management, it has become clear that more sophisticated approaches, which allow comparison of projects in terms of financial and level of strategic alignment, are essential.

Cost & benefit risk assessment (CoBRA)

Business cases are not designed to cajole stakeholders into making the investment but to allow them to make informed decisions based upon an understanding of return and risk. No endeavour is without risk.  How much risk is acceptable is a management decision beyond the remit of the project manager.

Benefits realisation

The business case documentation is the framework within which management decision making is made throughout the project.  Using a benefits management approach as the basis of the change plan has many advantages- not least of which is the way it focuses attention on the changes in process and people behaviours necessary for the benefit to be realised.  This leads to what it is sensible to measure.

Make it compelling

Many organisations have worked to reduce their business cases to a single spreadsheet, often filled with numbers but often of little value.  Has the reduction gone too far?   This session looks at the purpose of the business case again and its influence on making sure managed change happens.

From workshop to workplace

A reflective session to examine what actions should you take to make this happen in your own organisation.

  • Social

  • RSS Recent Posts

    • Lessons from the best PMOs in the world
      Over the last three years I have had the privilege to be involved as an international judge in the PMO Global Alliance Awards and as the chairperson of the judging committee for the South African PMO Awards.  Here are just some of the things I learned from some of the best PMOs in the world. […]
    • Great project managers have great networks
      Much research over the last twenty years has attempted to identify the characteristics of successful project managers. However, more recently, this has been questioned and replaced with a more interesting debate. What makes for successful project management? The argument goes that even the ‘best’ project manager acting alone without support from the organization and appropriate […]
    • Be a Modern Professional Learner
      As a project coach, I get many opportunities to ask the question,” What did you learn from most over the last few years?”   So far no one has ever answered; “There was this great course” or even, sadly; “There was this great presentation you did on…”. Most adult learning comes from relevant experience: challenges […]
  • RSS Recent Posts

    • The Mission Model
      Of all the contributors to project success, the one overwhelming factor is ‘clarity’: Clarity about what the project is to achieve; clarity about what success looks like; clarity about value to the stakeholders; clarity about who the stakeholders are, and certainty about the risks that may be encountered.
    • The change diamond
      Directed or managed change is the way organisations translate their deliberate strategies into reality.  For most organisations the vehicle used to initiate and structure change is its portfolio of projects.  It is, therefore, the linking of business outcomes to project …
    • Purposeful communication
      From our interviews with project managers, and the stories they tell us, we have identified six generic communication purposes. The ‘six-whys’ are discussed in the following sections, along with how the purpose (the ‘why’ question) impacts the communication approach used.
    • Defining project scope
      Scope is the sum total of all the work required for the project. Objective – A single statement describing the project’s completion state in business outcome language.  It enables the sponsor, steering group, key stakeholders and project to test when the …
    • The M-model
      Portfolio, programme and project governance Maintaining, focus and control, implementing policy and giving direction are the principle purposes of any change governance model.  As with corporate governance, the approach must ensure the decisions are made at the right level, by …
  • News: Workshops

    Stakeholder management

    extended-smIf stakeholders matter, then they must make a difference to the way we plan, structure, communicate, and execute business decisions.

    PiCubed has prepared a series of... [... Read more]

  • News: Publications

    Changing the way project managers learn

    Presented at the Project Management Western Cape Conference, November 2017.

    This presentation looks at approaches to becoming a self-motivated professional learner in the field of project management.  It addresses the following:

    Why is self-led learning important? Informal learning and why it matters to PM professionals What... [... Read more]

    Networking and stakeholder engagement

    The young entrepreneur’s event was set up by Honeycomb and hosted by The Pepper Club in Cape Town.

    Louise spoke on networking and stakeholder management and what lesson from project management may be appropriate to entrepreneurs.  You can find the presentation slides here.

    [... Read more]

  • Useful Links